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Executive Assistant

Location: Montreal, Full Time, Mid-Senior Level Experience

Who we are: 

Valnet Inc. is a digital media company that specializes in content distribution. Valnet has rapidly grown to become a leader and global trendsetter in content creation and distribution.    

A place of cutting-edge innovation and fierce digital content experts, Valnet is taking editorial and video publishing to the next level. Our overarching vision and mission statement: distribute editorial and video content to millions of viewers daily across our websites, YouTube Channels, and Social Media platforms.

 

The Position:

We are looking for a dynamic Executive Assistant who will be reporting directly to the President and CEO of our company. The Executive Assistant will provide executive support in a one-on-one working relationship. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. 

 

Responsibilities:

  • Manage CEO's calendars, travel schedules, and all communications related to meetings, conference calls, invitations, and interviews.
  • Manage a small team that will assist in executing administrative tasks. 
  • Coordinate meetings, document outcomes, and ensure follow-up on action items.
  • General administrative tasks (e.g., taking detailed notes, preparing meeting materials, expense reporting) and special projects with constantly moving priorities.
  • Coordinate travel – domestic and international; handle logistics and respond to changing schedules with ease.
  • Manage the purchasing and invoice process for executives. Handel larger purchases of any kind.
  • Oversee AR/AP.
  • Negotiating vendors of any sort.
  • Locating resources for special projects.
  • Setup and attend opportunity-based meetings.
  • Ongoing Property Management.
  • New properties and investments (Research to acquisition). 
  • Manage task ticketing system.
     

Delegate certain tasks to personal assistants:

  • All on-the-go errands, assisting in any tasks/projects necessary,
  • AP/AR bookkeeping

Requirements:

  • Experience supporting senior-level executives, within a high-growth company.
  • You have attention to detail in all aspects of responsibilities.
  • You take initiative and work independently while supporting company executives.
  • You are a team player with a can-do attitude.
  • Strong working knowledge of the Microsoft & Google suite of programs and the ability to handle complex and extensive scheduling.
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